November 8, 2021
Office Management & Administration
|Career Level||Mid Level|
|Base Salary||Competitive Salary|
DARVIS is a US company that makes organizations more efficient by simplifying and automating processes using computer vision. By tracking situations and objects, we turn the real world into useful data.
We put people at the center of everything we do. Working with organizations, we find friction points and resolve them with custom-built products. As people encounter new problems, our products evolve.
We are a talented and dedicated team located across the globe and we truly work together to make great things happen
ABOUT THIS ROLE
We are hiring an experienced Administrative Officer to help us keep growing. This role would act as the point of contact for all employees, providing administrative support and managing their queries. This role would also be responsible for keeping day-to-day office operations working smoothly and efficiently.
WHAT YOU WILL DO
Prepare regular reports on expenses and office budgets
Organize a filing system for important and confidential company documents
Maintain a company calendar and schedule appointments
Hiring maintenance vendors to repair or replace damaged office equipment.
Arrange travel and accommodations when necessary
Manage office supplies stock and place orders
Manage employee lunch schedule and delivery on a daily basis
Supervise admin support staff and assign duties where necessary
Answer queries of employees and assist them to the best of ability
Investigate variations and carry out research to provide budgetary information using available systems.
Process and respond promptly to incoming communications (post, telephone, email, face to face), accurate message taking, copying, and distributing information as necessary
Support the recruitment, induction, supervision, and learning of others as required
Administer grants, payments, and transactions (e.g. employee claim forms, travel warrants, reimbursement forms).
Undertake general clerical and administrative tasks to support the service as required (e.g., photocopying, scanning)
Assist with in-house & and external employee engagement events
Correspondence with vendors to get quotations for company-related events
Develop the necessary skills and knowledge to be flexible in support of the development of the organization
Any other duties assigned by the manager
WHAT YOU HAVE
3+ years of proven administrative work experience
Working knowledge of necessary productivity tools, including Microsoft Office Suite
Knowledge of, or the ability to quickly learn how to use standard office equipment, such as fax machines, modern phone systems, and copy machines
Strong organization skills with a problem-solving attitude
Excellent written and verbal communication skills
WHAT WE OFFER
An amazing office work environment and culture to promote healthy work
A high-growth environment that gives plenty of opportunities to learn, grow and shape your role
Competitive salary package
Excellent employee benefits
A generous overtime payment policy
A cool and diverse team of smart people
We’re committed to building a diverse team and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We believe deeply that diversity, inclusiveness, and acceptance are all key elements of a healthy team.